In today’s digital world, electronic signatures have become an essential tool for streamlining procedures and legal processes. But what exactly is an electronic signature, what types are there and how does it differ from other authentication methods? In this post, we will explain everything you need to know about electronic signatures in Colombia.

What is an Electronic Signature?

An electronic signature is a way to validate digital documents in a secure and reliable way. Through different methods, it allows to identify the person who signs a document and guarantee the integrity of the document. This means that an electronically signed document has the same legal validity as one signed by hand, provided that certain security and authenticity requirements are met.

Types of Electronic Signatures

In Colombia, there are several types of electronic signatures, each with different characteristics and security levels:

• Simple Electronic Signature:
  • Uses methods such as passwords, codes sent by SMS or email, and biometric data (such as fingerprints).
  • It is valid for most procedures and transactions, as long as its authenticity can be proven.
• Digital Signature:
  • A type of electronic signature that uses a digital certificate and encryption technology to ensure the authenticity of the document.
  • It requires the signer to install a token or special device on their computer, which adds an additional layer of security.
  • It is ideal for documents that require a high level of trust, such as contracts or legal agreements.

Differences between Electronic Signature Types

While all types of electronic signatures are intended to validate digital documents, there are key differences between them:

• Simple Electronic Signature:
  • More flexible and easier to use, as it does not require installation of additional software or hardware.
  • Suitable for everyday transactions and documents that do not require high security.
• Digital Signature:
  • Provides a higher level of security through the use of digital certificates and encryption.
  • It is more complex to implement, but it is indispensable in situations where security and authenticity are a priority.

Related Colombian Regulations

The validity and use of electronic signatures in Colombia are mainly regulated by the following regulations:

• Law 527 of 1999: Regulates electronic commerce and establishes legal equivalence between electronic and paper documents.
• Decree 2364 of 2012: Details the requirements and conditions for the use of electronic and digital signatures, ensuring their legal validity.
• Decree 333 of 2014: Complements and modifies the provisions on electronic signatures, establishing rules for their interoperability and recognition.

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The electronic signature is a powerful tool in today’s digital environment. Knowing its characteristics and the regulations that support it will allow you to take full advantage of its benefits, always with the peace of mind that you are complying with the law. And at Shareppy, we offer an electronic signature solution that guarantees the security and validity of your documents. If you want to know more about how our electronic signature can help your business streamline processes and secure transactions, don’t hesitate to contact us!

Contact us at Shareppy for more information!